This report calculates each member's utilization rate by comparing billable hours to total hours worked. It uses the same color-coded project toggle as other reports.
Use the Utilization Report when you need to answer: "What percentage of each person's time was billable, and which projects drove their utilization?" This is the go-to report for measuring team productivity against billable targets. Use it weekly or monthly to track utilization trends and identify members who may be spending too much time on non-billable work.
The Bars
Green = billable hours as a percentage of total capacity
Percentage label on the bar = utilization rate
Summary & Controls
Summary bar — aggregate utilization for all selected members
Color-coded toggle — see how time is distributed across projects
Date range selector — compare utilization across different periods
This report has 2 views: Member, Team (Chart). Each view shows the same underlying data organized from a different starting point.
The Member view shows utilization per team member.
Click the Member tab at the top.
Select members or filter by department/role.
Choose a date range (e.g., last week, last month).
Review each member's utilization percentage.
Enable the color-coded toggle to see project distribution.
Each member row shows a bar split into billable (dark green) and non-billable (gray) segments, with the billable percentage displayed on the bar. The right side shows total hours and the utilization percentage. Expand a member to see which projects and phases contributed to their billable and non-billable time.
The summary gauge in the top right shows overall team utilization as a percentage of total capacity.
The Team view shows utilization trends over time in a bar chart.
Click the Team tab at the top.
Select members.
Choose a date range.
The chart displays weekly bars split into billable (green) and non-billable (gray) segments, with the billable percentage shown above each bar. The summary gauge shows overall utilization for the full selected period.
This view is ideal for tracking utilization trends over time — spotting weeks where billable work drops or spikes.
Compare week over week — Review utilization across multiple weeks to spot trends rather than reacting to a single week.
Use alongside the Workload Report — Utilization looks backward (what happened). The Workload Report looks forward (what is planned). Together they give a complete picture.
Clean up sample data — Sample project data will inflate utilization numbers. Remove it for accurate results.
