--- title: "Workload Display Controls" description: "Learn How to Tailor Workload Settings to Fit Your Needs" url: https://support.mosaicapp.com/en/articles/650-workload-display-controls collection: "Space Settings" updated: 2026-10-22 language: en --- # Workload Display Controls Learn How to Tailor Workload Settings to Fit Your Needs ## Overview Workload Space Display Controls allow you to configure and customize the Space to your preferences. These settings are personal — changing them only affects your view, not anyone else's. Some default values are set by your Account Admin, but each user can override them. ![The Display Controls panel is open over a heatmap schedule, and a red arrow points to the sliders control in the top-right toolbar. Visible: Nov, Display Controls, MEMBERS, Member Role, Member Capacity, Bill Rate.](https://staticfiles.gleap.io/ghelparticle/htidi1lfXGU5LpIoQWQlH5D6cYtdpIPgVVx8eEFr7fWFKuSjj8Rx1Wj3H5T0xmjZYOF8VpQgCcM.png) ## What You See Controls are accessed from the **three-dot icon** on the top right of the Workload space. The settings panel includes: - **Member Controls** — Control what member information is shown - **Schedule Controls** — Show or Hide the Parent of the Subphase - **Work Plan Controls** — Set Default Planning Parameters - **Workload Controls** — Tweak the overall Space’s display ## Member Display Controls ![](https://staticfiles.gleap.io/ghelparticle/dxKsrfRQmlzclXacETpS2YxPy8A56Y0IYoT2knebO2fQq6d1KaO3vskN5L2k3L8G8eFuBkZGp0D.png) - **Member Role** — Toggle the member's role underneath their name on or off - **Member Capacity** — Shows their weekly capacity (for example, 40h/wk) underneath their name. - **Bill Rate** — Shows the member's bill rate. Restricted to Budget Managers and Admins, and requires an extra click to reveal the number. ![](https://staticfiles.gleap.io/ghelparticle/tqT7YL7V2IE7WhOurnUqU3ESaPiYAX0geEFKTj1HLtUuafDLgWViKPkQeD2mEM5wHm1bT2S3OW1.png) ## Schedule Display Controls - **Parent of a Subphase** - This allows you to show or hide the parent of the Subphase on a work plan - _Toggled On_ ![](https://staticfiles.gleap.io/gattachments/4r1CfZUAItsXIPHyvhz9faEyxFcfLIVryqjHA930ajg0tu1Ire5k2JothIJdw4LSu0ggKrinH4Z.png) - _Toggled Off_ ![](https://staticfiles.gleap.io/gattachments/GMM7xPjboZgIHZyzsMUVnCXHf4p4AdlR2z3UuW5K4CmbwZeEpfnZKwTXfWyCeNxAt7iQlhAUwRT.png) ## Work Plans Display Controls ![Work Plans settings section shows toggles for Project Lanes, Tentative Work Plans, Work Plan Requests, and Archived Work Plans, plus dropdowns for lane order and planning interval. Visible: WORK PLANS, Project Lanes, Lane Order, Project Name, Tentative Work Plans, Work Plan Requests.](https://staticfiles.gleap.io/ghelparticle/cuOKkjFtXcZ51fhHvojjpC44Lo7JS9QSwWts02qbf4vu2wpQkfRIajHCycAQ5BPWkLgZ9LFLRQw.png) - Project Lanes — Project Lanes switches the Workload layout from one row per member to one row per project, with everyone staffed on that project shown side by side on the same row. - _Use Project Lanes to see a single project's full staffing at a glance, instead of finding that project inside each member's row._ - _Sort lanes by_ **_project name_**_,_ **_project number_**_, or_ **_earliest planned start_**_._ - **How to turn on Project Lanes:** 1. _Open the display settings panel in the Workload space._ 2. _Switch the layout toggle to_ **_Project Lanes_**_._ 3. _Choose a sort order: project name, project number, or earliest planned start._ ![Workload calendar with member capacity and project lanes; Display Controls is open on the right with the Lane Order menu expanded. Visible: Workload, 147 Members, Sep - Nov 2026, Months, Display Controls, MEMBERS.](https://staticfiles.gleap.io/ghelparticle/gXb6hUmf5RDcF6GPs8e41mGYi8x1lLdZbcwcnHqr2AnmNdD8qSRam3A2xXUQFo0lm4n3WrtL1Xs.png) - **Tentative Plans** — Show or hide plans marked as tentative. Use this to toggle "what-if" scenarios on and off to quickly review capacity - _Toggled On_ ![](https://staticfiles.gleap.io/gattachments/Z14R17SwWIF9iQbn7Txz8l5NshJ0iAXNTYjbEb0nPwxRlq8HSfwDyv5JSnpic1HB8wPKT2Otp2A.png) - _Toggled Off_ ![](https://staticfiles.gleap.io/gattachments/cpCeSM7nrhUAc68cV4updDoaos8C3TTh7zHPCFtAKzJKyraixhcLLsJPnQJWYg0y0Iv7sZPkDJr.png) - **Archived Work Plans** — Show or hide work plans that have been archived - **Default Planning Interval** — When enabled, new work plans default to weekly scheduling _(hours per week or % per week)_; with date selections also adjusting to Monday through Sunday Increments. If you plan in full-week blocks, this is a great option ![](https://staticfiles.gleap.io/gattachments/G4oMSu48dU3yil0RVi7GUv1RJSsmeZzPmDuHeeyrF1lrYBkGLwriz5nIHCrX5zWOUkRqf1MvxkI.png) ## Workload Display Controls - **Heatmap Colors** — While set to your Organizations Default, the colors can be adjusted to preference. - Select the pencil icon to adjust the color range or to reverse the color order. The Org Default will always remain at the top of the list. - _Account Admins can select the option to Edit % & Org Default, which will open up the Organization Settings._ ![](https://staticfiles.gleap.io/gattachments/ALxfbfSoilz3YUfGa1auF5o7NX1nX3DJQQC6zmk170G54dHSkT5OHvdpSMG2WMoCLCAOy5JF1yZ.png) - **Heatmap & Work Plan Display** — While set to your Organizations Default, this setting can be adjusted to show which values appear in your Workload Space. Choose which value by selecting from the drop down menu: - Planned Hours: Shows total hours planned in that period - Available Hours: Shows how many hours the member has available once planned hours are subtracted from their total capacity. _Great for PM’s and Planners_ - % of Member’s Capacity: Shows what percentage of the member’s capacity is planned. _Great for Leadership Meetings_ - % of Member’s Availability: Shows what percentage of the member’s availability is available to plan - **Capacity Heatmap** — This option will toggle off the Heatmap - and the member’s capacity calculations -completely; showing instead a breakdown of all member assigned work plans: ![](https://staticfiles.gleap.io/gattachments/ooMjNhAUmkre23Qaxvpto8DpWWgpWSOrGeTexYO4Ptq8dHneTqwi8nOEiAetnEIxh3vgC2Ui5pK.png) - **Checkmark at 100% Capacity** — When enabled, any cell where the member is at or above 100% capacity displays a **checkmark** instead of a number. This provides a quick visual scan without needing to read percentages ![](https://staticfiles.gleap.io/gattachments/OXjRA079QGRLUW7nEAOyt9caU2tiuuXBiB5av6SInpROr0IydtztJQOdFBxsiF7WOtw1A4fSmiM.png) - **Timesheet Time** — Show or hide logged timesheet hours in the top-left corner of a member's capacity cell and in the heatmap tooltip. ![](https://staticfiles.gleap.io/gattachments/WsOFZvUsx1rHnfOCdum7nu1tzhMTantwHMACjJAdobB0QX9tD49yrxeLY0m6LmPxVIEV5ZjzUAz.webp) ## Tips - **Condense rows for meetings** — Toggle the 100% view to fit your full team on screen during weekly capacity meetings ![](https://staticfiles.gleap.io/ghelparticle/L8BavWUTp1fnovVITfkAwObyI4ljajlHqjFF1p1hCKxixw5kKOgjO3gSJqLg9J3d8wP93ASMHuW.png) - **Hide what you don't need** — If everyone on your team has the same capacity and role, turn those toggles off to clean up visual clutter - **Use tentative toggle strategically** — Create tentative plans, then toggle them on and off to compare capacity with and without the proposed work - **Match your role** — Leadership tends to prefer % of capacity. PMs and planners often prefer available hours - **Turn off timesheet time when planning** — It can be distracting during planning sessions. Turn it back on when reviewing actuals vs. planned - **Reverse the color wave if it suits your thinking** — Some people intuitively think of green as "available" while others think of green as "fully planned" - **Switch to Project Lanes for a staffing review —** It is a faster way to confirm every open seat on a project is covered than scanning member rows one at a time. * * * ## Related Articles - [Workload Overview](https://support.mosaicapp.com/en/articles/644-workload-space-overview.md) - [Workload Settings](https://support.mosaicapp.com/en/articles/650-workload-display-controls.md) - [Member Selection and Filtering](https://support.mosaicapp.com/en/articles/645-member-selection-and-filtering.md)