---
title: "Time Off and Holidays"
description: "See when team members are unavailable in the Workload space, and understand how Time Off Categories affect capacity planning."
url: https://support.mosaicapp.com/en/articles/648-time-off-and-holidays
collection: "Workload Overview"
updated: 2026-10-22
language: en
---

# Time Off and Holidays

See when team members are unavailable in the Workload space, and understand how Time Off Categories affect capacity planning.

## Overview

Time off plans give the Workload space visibility into when a member is unavailable, so the rest of the team can plan around it. Time off plans are not a replacement for your HR time off system. They exist in Mosaic to support capacity planning.

## What You See

-   **Time off bars** — Appear as distinct work plan bars in the member's row, labeled with the Time Off Category selected.
    
-   **Time Off Category —** Every time off plan carries a category from the list your Account Admin manages in Settings 👉 Organization Standards - Time Off Categories
    

![](https://staticfiles.gleap.io/ghelparticle/Jpw0VI1yqnaeYvdN74Sse3XSmGgyT4d6hsKUGaTHT2Jxwtn6D4VmKp1Ny2WKbxGJb8M8cMXRq0C.png)

-   **Company holidays** — Appear as a gray line across all member rows on the holiday date
    

![](https://staticfiles.gleap.io/ghelparticle/arjayvRCxRFMgtqixTZocaIiOx5EyAX9dtNlU4IIPP5e88B8riSBtWB4pR3oEliBo0UR3878zaL.png)

-   **Calendar indicators** — When creating a work plan, holiday dates show as unavailable in the date picker
    

## How To Create a Time Off Plan

1.  Click into the **member's row** in the Workload space.
    
2.  Click the **plus (+) icon** on any blank cell.
    
3.  Instead of selecting a project, choose **Time Off** — it is the first option in the project list.
    

![](https://staticfiles.gleap.io/ghelparticle/OdCWItQ9HktDN0ryk8cDlf43mJ1pHn365xVzPVOvE6SJZdO54yN8DnQon9K13K5AXTSgXc5h8ie.png)

4.  Select the applicable Time Off Category for your work plan. These are set in your Organization Settings by your Account Admin. Read more about that [here](https://support.mosaicapp.com/en/articles/773-organization-settings-time-off-categories.md).
    

![](https://staticfiles.gleap.io/ghelparticle/AZtSTOMs0u3ZmRZPgpq7PNoVc9Iw0BxyK353SSTsIA9HoeimV8ev9Ds1HwwgtlN4xa3kdrjziAM.png)

5.  By default, time off is set to **All Day**. To log partial-day time off, deselect the all-day checkbox and enter the number of hours.
    

![](https://staticfiles.gleap.io/ghelparticle/CNZDB32cNPwFbQEsurbwC35LhgO3ZGh8RMUaoONHWISiQWX3UjRHLki91Bzwi4jWqYj2Ld67W7s.png)

5.  Set the **start and end dates**.
    
6.  Click **Create**.
    

* * *

## How Time Off Interacts with Work Plans

-   If a time off plan overlaps with an existing work plan that has **no dependencies**, the work plan shifts out to the first available date after the time off ends.
    
-   If you delete the time off, the work plan shifts back to its original position.
    
-   If a work plan has **dependencies** set to a phase schedule, it will not automatically shift.
    
-   Time off that falls in the middle of a work plan visually splits the plan around the time off period. The plan is not actually split — it just displays with a gap.
    

* * *

## Company Holidays

Company-wide holidays are managed by the admin in the organization settings. They appear as gray lines in the timeline for all members. Holidays automatically reduce member capacity for that day.

* * *

## Tips

-   **Enter PTO early** — Adding time off in advance helps the team plan around your absence
    
-   **Base members can add their own time off** — Even without access to the Workload space, members can log time off from their Home space
    
-   **Check for holidays when planning** — The calendar picker shows company holidays so you can avoid scheduling work on those days
    

## Related Articles

-   [Workload Overview](#workload)
    
-   [Work Plans](#work-plans-1)
    
-   [Managing and Modifying Work Plans](#managing-and-modifying-work-plans-1)
    
-   [Time Off Categories](https://support.mosaicapp.com/en/articles/773-organization-settings-time-off-categories.md)