It is a central place to review what is planned, what has already been worked, and where you may need to take action. As your team adds more plans and time data into Mosaic, these reports become even more useful for both day-to-day decisions and higher-level reviews.
Who has availability, and who is fully booked?
What work is planned across the team?
How much time has been spent on a project or phase?
Which projects are trending over or under budget?
How much work is left to do?
Where do we have upcoming demand by role?
How accurate are our plans compared to actual time?
Are timesheets complete?
What does utilization look like across the team?
The Reports space lets you review information by project, member, role, client, phase, and date range.
Across most reports, you can:
Filter to the projects, people, roles, or portfolios you want to review
Change your date range using quick-select options or custom dates
Switch between different views, such as project, member, client, or team
Toggle supporting data like holidays, time off, or blank rows
View data in hours or currency where supported
Expand rows to drill into phase- or member-level detail
Most reports are interactive, so you can adjust the view to match the question you are trying to answer.
Start by focusing on the reports your team will likely use most often: Workload, Role Demand, Plan Time, Spent Time, and Budget Tracking.
These reports give you a strong starting point for understanding team capacity, upcoming work, actual time, and budget performance. From there, you can expand into comparison and trend reports as your team becomes more comfortable in the space.
Workload Report use this report to see who has plans, who has availability, and how work is distributed across members, projects, clients, or the full team.
Role Demand Report use this report to compare planned work against available capacity by role so you can forecast staffing needs more clearly.
Plan Time Report use this report to review future planned work by project or member in either hours or currency.
Spent Time Report use this report to review actual synced time entries by project, phase, or team member.
Budget Tracking Report use this report to compare budget, spent time, and planned time so you can monitor overall budget health.
Estimated at Completion Report use this report to see the projected total of spent and planned time through the end of a project.
Timesheet Report use this report to review detailed time entries by date, member, project, and phase.
Timesheet Status Report use this report to check which time entries are complete or incomplete and send reminders when needed.
Time Variance Report use this report to compare planned time against actual spent time so you can measure planning accuracy.
Member Budget Variance Report use this report to compare member-level budget allocations against the time that was actually spent.
Budget Variance Report use this report to compare financial variance across planned time, spent time, budget, and fee values.
Schedule Variance Report use this report to track changes to project or phase dates over time.
Backlog Report use this report to understand how much work or budget remains on a project.
Utilization Report use this report to review billable versus non-billable time across members, projects, or the team.
Profit Margin Report use this report to view a labor-based profitability summary by comparing fee or budget values against spent and planned labor.
Skills Report use this report to review team skill coverage and proficiency levels when skills are set up in Mosaic.
Time Tracking Report use this report to see what selected team members are planned to work on today.
All Projects Report use this report to review active or starred projects in one place and quickly scan recent activity and upcoming plans.
Start with the core reports your team will check most often
Use filters to narrow your view and keep reports easy to read
Switch between project, member, and team views to answer different questions
Use hours for planning conversations and currency for budget reviews
Hide blank rows when you want a cleaner summary view
Revisit reports regularly as more plan and time data is added
The Reports space works best when it becomes part of your team’s regular review process. Start high level, build familiarity, and then use each individual report for deeper analysis as needed.
