---
title: "Budget Modal - Spent Tab"
description: "Spent tab is where you can view all timesheets entered on a project and group them by members or by phases."
url: https://support.mosaicapp.com/en/articles/264-budget-modal-spent-tab
collection: "Budget Modal Info"
updated: 2026-10-15
language: en
---

# Budget Modal - Spent Tab

Spent tab is where you can view all timesheets entered on a project and group them by members or by phases.

## **Spent Tab**

This section displays all **Timesheet** entered for the **Project**, organized by **Phase** by default. Each row represents an individual **Time Entry**, regardless of its status—**submitted**, **approved**, **rejected**, or **not submitted**—and all entries are included in the **budget calculation**.

![](https://staticfiles.gleap.io/ghelparticle/oifs6isE6RFO0mbo6SKoDhlTtZhvEfR2keOoFGn3q7UUV9XcEC0yw8ykhDF8oBTRqknvgHWgOOM.png)

## Filter

Click the filter icon to open the **Add Filters** panel, where filters such as **Approval Status**, **Billable**, **Duplicate Checker, People**, **Phase**, and **Work Category** can be applied to refine the time entry view.

![](https://staticfiles.gleap.io/ghelparticle/e0tjSzGrV79T4mqpwOI0XxoBaQ0lgx1U5kt0030DsHIzjJJBl3ThgT1CkAAoROz8J1NNCqSF7is.png)

## Export

Click the three-dot menu next to **Spent time** to download time entry data in either **.xlsx** or **.csv (For Ajera)** format for reporting or external processing.

![](https://staticfiles.gleap.io/ghelparticle/mnhc6u6lSj5lEmh1c1dffQA2lLwnPeEtLJuWo3ZhNEf5yqXNDyqqL35JwCTO89fiRzLsAI2OKyF.png)

## Date Range

In the top-left corner, the **date range selector** allows filtering of Timesheets by a specific time period.

![](https://staticfiles.gleap.io/ghelparticle/v0eShrNqdXRWgp9HpkGmu6nNNTgWL2x5JtQA1HUZ6GahNIw6jKY9KhX920sfLNvjFiUn8Fr77yk.png)

## Group by

Timesheets can also be grouped by either **Members** or **Phases**, providing flexible views for analysis and tracking.

![](https://staticfiles.gleap.io/ghelparticle/6r9dSyGrKSxRowb5fXsOiuaryzg9P61nHzkiUfIVKKbkXd6K3CbQXWPiris6D9g038ZMo7nSzbg.png)

## Add Time Entries

1.  To add a **Time Entry** for any user in the project, expand the **Phase**. Then click the **plus (+) icon**.
    
    ![](https://staticfiles.gleap.io/ghelparticle/NrnSu9H0FgLzCxi2mI9eQr7fJyWhyEHklfEy47UEKBvF8LJ1GaYhEOl7IinEu22ucPJK9MGCi5c.png)
    
2.  Select the **Date**, **Member**, and **Work Category**. If the selected Work Category requires a description, it must be entered; otherwise, it is optional.
    
    Enter the number of **Hours** (Invoice Hours are optional), then click **Add** to save the entry.
    
    > **Info:** Work Category is required for a Time Entry to be created. When you enter a Time Entry under a Phase that has tracking time on the Phase Level setting, you need to create a standard Work Category in Organization Settings to use as a default Work Category.
    
    ![](https://staticfiles.gleap.io/ghelparticle/QrUA7wkZQg4iUQePHA8sT2c0u78LN2aoXBfFKG4OQ7q52zm7Blrysw11Vut9ibF1DoSPR7iCmMk.png)
    
    [Learn more about standard Work Category](https://support.mosaicapp.com/en/articles/303-organization-settings-standard-work-categories.md)
    

## How to modify timesheets on a project?

Click the checkbox to select timesheets, click **modify** on the top.

![](https://staticfiles.gleap.io/ghelparticle/u1aFqkuKdY8DRpyekl7j3XLpgdztPCcgt0aUJd6pHbyixq5yC5TNvCmCI9l5IrQwohz4pEOdQzj.png)

From this menu, the following actions can be performed

1.  **Approve**: Marks the **Timesheets** as approved.
    
2.  **Clear Approval/Rejection**: Removes any previous approval or rejection status.
    
3.  **Reject**: Rejects the **Timesheets** submission.
    
4.  **Match Phase/Work Category Billable**: Aligns the billable status of **Timesheets** with the status of phase or work category.
    
5.  **Make Billable**: Changes the **Timesheet** to billable. This is considered as overriding the billable status.
    
6.  **Make Non-Billable**: Changes the **Timesheet** to non-billable. This is considered as overriding the billable status.
    
7.  **Reset Rate**: Resets the bill rate of the **Timesheet** to match the default project rate.
    
8.  **Edit Project**: Change the project on the **Timesheet**.
    
9.  **Modify Phase**: Change the phase on the **Timesheet**.
    
10.  **Modify Work Category**: Change work category on the **Timesheet**.
     
11.  **Modify Date**: Allows modification of the date of **Timesheets**.
     
12.  **Delete**: Deletes the **Timesheet**.
     
     ![](https://staticfiles.gleap.io/ghelparticle/QwTP3XPRZ3ccBcBXcj79fS7Z2oycDwSpejbUQZYhC1kv6vtvsq1EtRlyIfqJDSozt1TrhBud7z3.png)
     
       
     

### Override Timesheets Billable Status

Occasionally, a **Timesheet’s Billable Status** may differ from the default setting.

1.  To manually adjust this, click the **Billable checkbox** for the individual Timesheet.
    
    ![](https://staticfiles.gleap.io/ghelparticle/0KaCqc6TSJonXZrZlfhsBRbCQBAGDRtCyWq0MUc0U6NKbkGh2I69msWvkCaHx91Y9sB7NdPTwRH.png)
    
2.  A **confirmation modal** will appear to confirm the override.
    
    ![](https://staticfiles.gleap.io/ghelparticle/Wp18krIa8oql3SJVlMM3KcSYw0gO0EvMIGBtdpG6GQasYZ0feSKLyAbKIETy2BUaM6HxhFyNHAr.png)
    
3.  Once confirmed, a **red chip** will display in the **Billable** column, indicating that the status has been successfully changed.
    
    ![](https://staticfiles.gleap.io/ghelparticle/cRXbpNuhfhTItwxQo0qfqo43ybhboRwjaEANbGlmA01jrAh7ZAjLGF9sHk1LcvAlpeKvj86BgZb.png)
    
4.  For bulk updates, use the **checkboxes on the right** to select multiple Timesheet entries, then click **Modify** at the top.
    
    ![](https://staticfiles.gleap.io/ghelparticle/I2U2WhrQ9cpE5qmgDbE6eG7sWrT5xUq2pH1VkkR7QUD7nWox35dqXCyY0fXNZXr4CmwGcw7Pa01.png)
    
5.  Choose either **Make Billable** or **Make Non-Billable** based on the desired status. Then follow the same confirmation step to make the changes.
    
    ![](https://staticfiles.gleap.io/ghelparticle/0vtzWcGeVvjhAsUzxbebVypYs8TATL0iWkmiVOzWiKM6iqZpHufzuneBQhc1vX7Z5gIy6XQTUh3.png)
    

### Match Timesheets Billable Status to Phase or Work Category

1.  Select the Timesheets by clicking the checkbox. Click **Modify** on the top.
    
    ![](https://staticfiles.gleap.io/ghelparticle/iYt1bjdmvMWL3QGqqvZIg3OmTH9unowoG1Q21r692Ek16HoSsesr111qqqveu5bDxo3K2ugtsbj.png)
    

2.  Select Match Phase/Work Category Billable on the menu.
    
    ![](https://staticfiles.gleap.io/ghelparticle/TtNEyYqLNO0xMBpmVN415bL5rhwX5VsFLYBa3OzCUPqsxEa6ci2GvNe0CHJ4ba48AE5ZW7o74va.png)