The Timesheet Status Report provides a monthly overview of time entries, including those scheduled for future dates, and sends automatic reminders to prompt staff to record their time. It highlights staff who have completed their entries and those who still need to submit them. Time Off Timesheets will be reflected as part of entered/not entered time within this report.
In the top left you can decide on what information you would like to view including:
Members
Select the members you want to view by clicking the Members button on the top
Click All Members to group Members by Departments, Disciplines, Offices, Portfolios, Roles, Regions, Skills
You can filter your members list by clicking on the Filter button in the top left
The Role filter considers only the member's Default Role, which are listed on Org settings > Members > All Members tab. For example, if a member has "Editor" as their default role and "Viewer" as a non-default role, the role filter will only show them if "Editor" is selected in the filter options.
The Month
Click on the Month button to select month to view on the calendar. Click Done to confirm the change.
Time Entry Status
Entered - Time entries filled out but not yet submitted by the member, including Time Off time entries.
Submitted - Time entries submitted by a member but not yet approved
Approved - Time entries have been reviewed and approved
Save the view
Click the save button to save the selected Member, Timesheet status and the Month, so next time you don't need to select again.
On the right hand displays the total amount of hours for that week.
A red > on the day means the member's time entry is logged for more time than their capacity.
A date in red means the member didn't complete filling out their time entries. Entered hours is less than his capacity.
An orange date is showing today.
A date showing OFF means it's a holiday.
If the member has entered Time Off Timesheets, the circle will show blue stripe background.
Recurring Reminders
To set up recurring reminders for members to fill out their time entries click on Set Reminder under a member's name.
Click the text under Day to select a day you want to send the reminder
Click Member under Send From to select which member this reminder will come from
Click 0 people to select members to receive a copy of the reminder. Click All Workload Viewers to select all members on the list.
Incomplete Timesheets Days
You can see how many incomplete days of time entries under the member's name. Click on the Incomplete button to send a follow up to the member through email or notification.
For a Mosaic notification, you can select people to get notified and click Send.
