By setting Rates for each Member, you can establish default Bill and Cost Rate values that will apply when creating workloads for Projects using Member Rates. This means that each Member will have their own pre-defined Rate that can be used for billing and cost tracking purposes.

Where is the Member Cost Rate used?

Member Cost Rates are used by Projects and Phases for budgeting purposes. These rates are subject to Project- and Phase-level overrides.

How to assign a Standard Cost Rate to a member?

1. Go to Organization Settings.

   

2. Click the Members item on the left-hand side menu, then click the Rate tab.

   

3. Click Set Rate button in the Cost Rate/Hr column for the Member you want to assign a Standard Cost Rate.

   

4. Click the Add New Cost Rate button.

   

5. A calculator tool will open.

   You can set the Cost Rate for the Member by entering a value in the Enter Total Hourly Cost field.

   You may enter values in the Yearly Pay and Hours/Year text boxes to have the Rate calculated. The calculator is just a tool, it doesn't automatically fill out the Enter Total Hourly Cost field. After the calculation, remember to enter the number into the Enter Total Hourly Cost field.

   The Cost Rate Currency will be in the Default Currency of your Organization.

   

6. After entering a value in the Enter Total Hourly Cost field, click the Save button.

   

7. You will see the updated Cost Rate starting today and without an end date on the Member's Cost Rate Modal. Click the Done button.

   

8. You will see the Cost Rate for the selected Member in the Member Rates table.

   

How to edit a cost rate date on a member?

By default, a Cost Rate will be effective on the day it was added. In the event that your Rate needs to be effective before or after the day it was added, it is possible to amend its effective dates.

1. In Organization Settings > Members > Rates, click on the Rate of the Member under the Cost Rate/Hr column that you want to edit.

   

2. You will see a list of the Member's Cost Rates and their effective dates. Click the Start Date of the Rate.

   

3. Select a new Start Date for the Cost Rate and click the Done button on the date picker. You can do the same for the End Date if the Member has multiple Cost Rates.

   

4. A confirmation modal will be presented with details of the change. Click the Save button.

   

5. You will see the updated Cost Rate with the selected dates.

   When the member only has one Cost Rate, you are not able to update the End Date of that Cost Rate. However, you can update the End Date of the Cost Rate by following the same steps, if the member has multiple Cost Rates.

   

How to Add a Member Cost Rate?

1. In Organization Settings > Members > Rates, click on the Cost Rate of the Member that you want to edit.

   

2. Click the Add New Cost Rate button.

   

3. The calculator tool will open with the previously entered values. You can modify the values as desired. Remember to enter the final value into the Enter Total Hourly Cost field.

   

4. After the updated cost rate is entered into the Enter Total Hourly Cost field, click the Save button.

   

5. You will see the additional Cost Rate. The Start Date defaults to today, but you can modify the date as described in the section above.

   

How to delete a Member Cost Rate?

1. In Organization Settings > Members > Rate, click on the Cost Rate of the Member that you want to delete.

   

2. You will see the Member's Cost Rates. Hover over the Cost Rate that you want to delete. You will see a Delete icon. Click the Delete icon.

   

3. A confirmation modal will be shown. Click the Confirm button.

   

4. The Cost Rate will be deleted.

   If a Member had multiple Cost Rates, deleting a Cost Rate between two other Cost Rates in the middle will not affect the End Date of the previous Cost Rate and will cause the Start Date of the following Cost Rate to fill the gap.