---
title: "Organization Settings - Permissions"
description: "Default permission settings on Mosaic for each access level"
url: https://support.mosaicapp.com/en/articles/120-organization-settings-permissions
collection: "Overviews"
updated: 2026-11-03
language: en
---

# Organization Settings - Permissions

Default permission settings on Mosaic for each access level

[Click to View Video Tutorial](https://youtu.be/eCGRhAa5kxI)

The **Permissions** tab control what each Access Level can see and do in Mosaic.

-   Use the **Members** tab to assign Access Level for each Member.
    
-   Use the **Org Access** and **Project Access** tab to define what actions each Access Level can perform, such as editing Timesheets, managing Portfolios, or inviting Members.
    

![Mosaic Settings Permissions screen with the Members tab selected, showing member roles, access levels, and the Member Access Levels legend. Visible: Settings, Permissions, Invite to Mosaic, MEMBERS, ORG ACCESS, PROJECT ACCESS.](https://staticfiles.gleap.io/ghelparticle/wyvskSVBe7HUqX0XsJ4R39JrI1qQ5zAb8P0F5snGolbK1axuOey5HS7Ni3wgdPuOnsnYgLWE4ek.png)

[Learn more about each access level](https://support.mosaicapp.com/en/articles/93-access-levels.md)

## Permissions - Members

Members will have different capabilities depending on their access level in Mosaic. Use the permissions to control what access is available to members.

![](https://staticfiles.gleap.io/ghelparticle/Mw4cb0GEt11DGsKbX3myokZCkBuOmlT43HRAS5TyG8hJkMiTTjIBYDmDDdBGpIvLHE9iGvZHnM1.png)

_Click on the_ [_link_](https://vimeo.com/748153224) _to view a video walkthrough_

## How to update a member's access level?

1.  Click the **Access** column next to the Member's name.
    
    ![](https://staticfiles.gleap.io/ghelparticle/xy709tLvpXAW1Wh4DS9caAclAwtS2tidT3r818pENx0t05VN8J4UXF0C1skCtHs4UoHGQQFpsgD.png)
    
2.  Select the desired **Access Level** from the list of available options. Choose the appropriate permission type—**View Only** or **Can Edit**. Define the **scope of access**, such as limiting permissions to specific Projects or allowing broader organizational access.
    
    ![](https://staticfiles.gleap.io/ghelparticle/URls7Ujgiw05kQmdBA3FEwHPuPBbsfOEEtqvI7yBsBFaYzUfwF4xK0W6tiqHbafrRncXutf3JF5.png)
    
3.  A **confirmation modal** will appear. Click **Confirm** to apply the changes. Optionally, check **“Do not show this again”** to skip this step in the future, then click **Confirm** to apply the changes.
    
    ![](https://staticfiles.gleap.io/ghelparticle/46LY9pFx6LFSEGHNUKYBIdGCLapoCmm8DLWVzr4OkyiBZSPvHUf0reUVso4fWCjljuRncqylLaT.png)
4.  The **Access** column will update to the new **Access Level**.
    
    ![](https://staticfiles.gleap.io/ghelparticle/xDznuTT95CxBQUfbAqsw3hq3WYvx6Uf8A9p5SxfQcm8MJGkZvjbeekznqv9Bo1b5RCNokBC8nOr.png)
    

## How to archive members?

1.  Click the access level column.
    
    ![](https://staticfiles.gleap.io/ghelparticle/BANiRRbPi7BLsz6mgDbBD6VxBfSIwxL0hycO9C3k4Ql162DLUL0VLNCwPTVaqHn06FHGmlgV8iW.png)
    
2.  Click Archive Member on the menu.
    
    ![](https://staticfiles.gleap.io/ghelparticle/NAEtPuf42i3q94woUL9hrRYqU7iKZUbPhDtpUcg5bmUu006IP8aA9XXbfnw9vLok5eXrsPMuIE1.png)
    
3.  Click Archive Member on the confirmation modal.
    
    ![](https://staticfiles.gleap.io/ghelparticle/jh6E78lDhazOyaXjhf3nHFOzz0FEv9LirFJPb9pUsTsubGxfxZTm3nDCnV1pH4LxWaaS2JebgOH.png)
    
4.  Alternatively, click the **three-dot menu** next to the Member's name and select **Archive Member** from the dropdown.
    
    ![](https://staticfiles.gleap.io/ghelparticle/Nmio1ewbDi8TKfzImLnjpMBgbJDWErWuMYQTPhVjZWbBx0Y5Vryt4ylxLaWJjtyWGPmtk24UTaz.png)
    

## Modify Multiple Members At Once

1.  Click the checkbox on the right to select the Members to modify.
    
    ![](https://staticfiles.gleap.io/ghelparticle/dyuELBF5VyfKsAoj7akNJERVDRMyf3RtmHHGTC827iwTs9AlXrsduVwXlllJFqHhr2zoswSlPoc.png)
    
2.  Options are available to modify the access levels of the selected members or archive them. It is also possible to select all members by clicking the "All" button or clear the selections by clicking "Clear."
    
    ![](https://staticfiles.gleap.io/ghelparticle/Z8r6tb0alcXXFdChVEayH6ilmZwfm8gnywPR5nAzyDzp3XRWyx5ghHKZVTPHLVM2KJTLP0U9OMj.png)
    

## Permissions - Org Access

-   Allows you to make access adjustments to your admin settings, timesheets, work plans, profile, portfolios, reports and dashboards.
    
    ![](https://staticfiles.gleap.io/ghelparticle/hLug2dKgGfSeLCbX0GbBy9mbjePIJCqfhOMa7BZ9nzcd7yTDTIIF6GsP1OXVuLoA7DzIrTFpE0v.png)

## Permissions - Project Access

-   Allows you to make access adjustments to who has access to certain features on a project level
    

![](https://staticfiles.gleap.io/ghelparticle/pPtZJvfnTCU8klnmwbgGPmnBOrN2GYjw0GzZgiaS5VGbeDAlOMPjCzfMHTztPq0X6lukUPEa4FL.png)

## How to edit permissions?

1.  Select **Edit** located at the top-right corner of the Organization Settings > Permissions page.
    
    ![](https://staticfiles.gleap.io/ghelparticle/EXt3s5pwsqFT1xtLgirNjXpBIsxUStazRIg3Of3SdNkxkoF4Iw2WUZOpIGfRpmDCbP2ifJSvjfq.png)
    
2.  All items within each section will become expandable. Expand a row to display additional options and make the necessary changes.
    
    ![](https://staticfiles.gleap.io/ghelparticle/nNIL7WDBA6oDdidDliXhbjYg2qvHoAaWVOJuSGnPx9fYkdM221pfn6UHLyoe5wzW54VzD6juMEs.png)
    
3.  After completing all edits, click **Save** in the top-right corner to apply the updates.
    
    ![](https://staticfiles.gleap.io/ghelparticle/PnpfXeWajH5VnJqxzXCSUxFTWemrLzurhwzEeBYtf8C1iWmBY6X8vvhJfxhTPPiZGhPBlPdY31Y.png)
    

## Default Permission Settings

### Organization and Timesheets Permissions

![](https://staticfiles.gleap.io/ghelparticle/D24lJQqXBUUaUsQL99KSCyDH1SUtziABvhjD8dgHahQ8ABAmyF3tE3AJdouNam9nV1FEwz5JXGv.png)

### Timesheet and Work Plans Permissions

-   View Timesheets on Member Profile - Allow to see Timesheets on Members' Profile
    
-   Edit any Org Member's Timesheet - Allow to view, edit and update Members' Timesheets
    
-   Approve Timesheets - Allow to approve and reject Timesheets
    
-   Create Personal Work Plans - Allow to create Personal Work Plans from Home or Member Profile
    
-   Edit Personal Work Plans created by others - Allow to edit Personal Work Plans from Home or Member Profile created by others
    
    ![](https://staticfiles.gleap.io/ghelparticle/uDQ1St90khVczsO8TaKQrOqjuSCOr6cV9HmKpcKwgPnjBmwrVY2gJRksTTswbq0OUNt25gqfRII.png)

### Profile and Portfolio Permissions

![](https://staticfiles.gleap.io/ghelparticle/Ao0t3C7hehdvxOuoT70GyEVZFJmCE26FoSZO4fC8MWfoZc2DlR2FTTVpQukEXUCjGcViJvLBZJO.png)

### Reports Permissions

Allow certain access levels to see and access reports

![](https://staticfiles.gleap.io/ghelparticle/K9DwBvT8KZOvdmDZPZl6cumfocraDeS7qQO4RTEdaLXURyi67TlQEOK0xEhRbzEZ4b5f7OZ9qPn.png)

### Dashboards Permissions

![](https://staticfiles.gleap.io/ghelparticle/Vjt7IbsKLIu08NajyuZpPprMURoGHRd9WX6zTcidO2d8aJhxX3CRGA5pmktQzHYDqOWa8djebUl.png)

### Project Permissions

-   Create New Projects - Allow to create new Project.
    
-   Archive Projects - Allow to archive a Project.
    
-   Delete Projects - Allow to delete a Project.
    
-   Edit Projects Info - Allow to edit Project information in the Info tab, including fields such as Office, Region, and Currency.
    
-   Add/Remove Members from Projects - Allow to add or remove members.
    
-   Set Project Managers - Allow to assign Project Managers on the Projects.
    
-   Edit Comments - Allow to edit comments on Tasks or Work Plans.
    
-   Delete Comments - Allow to delete comments on Tasks or Work Plans.
    
-   Delete Tasks - Allow to delete Tasks.
    
-   Add/Remove Project Views - Allow to modify columns on Project Tasks tab.
    
-   Change the Color of Projects - Allow to change Project color.
    
-   Add/delete Phases/Milestones/Work Categories - Allow to add or remove Phases, Milestones and Work Categories from a Project.
    
-   Edit Phase/Milestone/Work Category Dates - Allow to edit dates of Phases, Subphases, Milestones, and Work Categories.
    
-   View Budgets By Cost Rate - Allow to view budgets in Cost Rate.
    
-   Edit Rate Multipliers Using Cost Rate - Allow to edit Project and Phase rate multipliers when Cost Rate is used.
    
-   Add/Edit Custom Work Categories - Allow to add custom Work Categories to a Project and rename them.
    
    ![](https://staticfiles.gleap.io/ghelparticle/8YUjUiHRBiDQznSPlqaTS4dwt5PqeVCOqCr0hNhqJOFmDhsCJIMDwyBBmtpqwyKbPjH7BTbJHSF.png)
    
      
    For further information regarding access levels and the associated settings, please refer to the [permission guide](https://support.mosaicapp.com/en/collections/16-permissions-guide) section.